All-State Guitar Ensemble

• Students auditioning must be in 9^th – 12^th grade.
• Students auditioning must be enrolled in a Louisiana-accredited high school and must be an active member of that school’s instrumental ensemble or guitar program. Click for a list of Nonpublic Accredited Approved Schools 2023-24. The ensemble director of a student auditioning must be a current LMEA member.
• In a situation where there is no guitar program in the school, the student must be enrolled in a Louisiana-accredited high school and certified by the eligible music teacher at that school or a private teacher who is an LMEA member.
• District directors will verify that teachers of all students participating in these auditions are current members of LMEA.
• Students selected to the All-State Guitar Ensemble are not eligible for membership any other All-State ensemble due to conflicts in the registration, rehearsal, and/or performance schedules of the other ensembles.

AUDITION DATE AND LOCATION. The date, time, and location will be set by the district and must allow enough time to upload all audition recordings and registration information by the state deadline.

AUDITION FEE and REGISTRATION:

• $15 per audition
• Ensemble directors should follow their District Director’s instructions and deadline for submitting school checks.
  Note: Audition fees must be received before an audition will be recorded.
  
• Each District Director will submit a single district check (made out to LMEA) to the Guitar Ensemble Chair for all guitar audition entries from their district.
• District Directors must confirm with the Guitar Ensemble Chair that they have received all audition fees by the upload deadline before submitting audition recordings. An audition cannot be adjudicated if the audition fee has not been received.
• The current year’s deadline for submitting all audition recordings, registrations, and fees is Tuesday, October 10, 2023 (11:59 pm).

MULTIPLE INSTRUMENTS.  Students may audition on more than one instrument, but must submit the audition fee and a separate registration for each instrument. 

• Student Release of Information Form – this will need to be printed, signed, and must be turned in to your district. Follow your district’s instructions for submitting this form. Auditions cannot be adjudicated without this form.
• Registration – Students auditioning for All-State Guitar Ensemble and their directors must follow their District Director’s instructions and deadlines for submitting all registration information. The District Director (or the District’s designee) is responsible for uploading this information and all audition recordings on the Google form by the state’s deadline.
• Students auditioning for more than one ensemble must indicate their preference of ensembles when their audition registration information is submitted. This information will be used should he/she be selected to participate in more than one of this year’s LMEA All-State ensembles.

The audition includes scales and prepared selections. There will be a 4-year rotation cycle of materials.

Scales – Required scales have been written out in the current year’s “set” materials.

Prepared Selections – There is a 4-year rotation cycle of prepared materials, each set containing two selections carefully chosen to highlight different styles and tempos.

4-Year Audition Sets Rotation (Scales, Prepared Selections)

• Set 1 – 2024-25
  
• Set 2 – 2025-26
• Set 3 – 2026-27 (links to free downloads are provided)
  
• Set 4 – 2027-28 updated 8/17/23 (links to free downloads are provided)

There is a single audition, recorded at the district level, for All-State Guitar Ensemble.

MONITORS and AUDITION:

• All guitar ensemble auditions will be audio recorded (.mp3 file).
• Each District Director will assign one or more monitors to record the audition and certify that each auditioner played the material without any restarts.
• Monitors should be carefully selected by the district director to ensure procedural continuity of the audition.
• An audio test of the recorder and room should be done before any auditions begin. Be sure the student will be clearly heard.
• The monitor will read the following script to announce and identify each auditioner: 
  “On guitar, this is Audition Number (Insert Audition Number).”
• Be sure that the instrument and audition number announced on the recording are accurately entered on the track sheet.
• Monitors should verify that the recording is on the recorder before the auditioner leaves the room (if possible). (This can be done by playing a few seconds of the recording and checking the length of the file on the recorder.)
• Audition restarts will only be allowed if there is a technical issue with the recorder.
• Each recorded audition must be unedited and made in one single file – do not dub any portion of the audition.

AUDITION INSTRUCTIONS and ORDER:

1. Start the recording.
2. Identification Information: The monitor will read the student indentification script (see above).
3. Scales: The student will perform the current set’s scales as written.
4. Prepared Selections: The student will play the performance selections in the order listed on the current year’s Set page.

TRACK SHEET

• A track sheet will be shared via Google Sheets to enter the audition information at the “room” level. This includes:  Room Number, Recorder Number, File Name, File Duration, Last Name, First Name, Instrument/Voice, Audition Number.
• The Room Number, Recorder Number, File Name and Audition Number are to be determined by the District Director or his/her designee.
• There should be one track sheet for each room used at the audition.

RECORDING EQUIPMENT

• The recommended recorder is a typical “voice recorder” like those used for adjudicators at large ensemble assessment. District Directors have received information about these recorders.

AUDITION FILE SUBMISSION PROCEDURE:

• Each district director (or designee) will be responsible for submitting auditioners’ information and uploading all audio audition recordings (.mp3 files only) into the Google form provided by the audition coordinator.
• All student registration information and audition recordings must be submitted on Tuesday, October 10, 2023 (11:59 pm). District Directors will communicate to their district regarding how they want to receive student information – name, school, grade, instrument, All-State ensemble preference, t-shirt size, audio audition file, verification of receipt of the “Student Release of Information Form.”
• Google Drive is one of the easiest and most accessible platforms to use for file sharing. However, some school districts restrict the sharing of files from their school google drives. Files must be accessible to the chairperson to be judged for inclusion in the group. Discussions with your school district’s IT department may be necessary to ensure usage in the All-State audition.

• Audition Results: Results will be posted on this website as soon as possible once they are finalized for all ensembles. For 2023, results will be posted on Monday, October 16, 2023 after 7:00 pm.
• Ranking Scores:  At the completion of the adjudication process, students will be ranked according to their final scores.
• Tie Breaker: Any ties will be broken by the scale score. If the tie remains, it shall be broken with the toss of a coin.
• Event Registration: Students selected to the All-State Guitar Ensemble will need to register for the All-State event.

MUSIC: All-State Guitar Ensemble music will be distributed to the selected musicians by their LMEA District Director, their LMEA District’s Guitar Chair, or through their director.

FORMS: These forms are for students selected to participate in the All-State Guitar Ensemble.

• Student Forms:  Important information including the rehearsal schedule, required forms with instructions, and optional forms can be found by clicking on the All-State -> Student Forms: All-State tab in the menu. Scroll down to the All-State Guitar Ensemble section.
• Academic Award Form (OPTIONAL) – A student who has a verified cumulative GPA of 3.5 or higher should upload the verified academic award form when completing the online All-State Student Registration Form. (9th graders are not eligible for this award.)
  

HOTEL INFORMATION:  Information can be found under the All-State -> Hotel Information: All-State tab in the menu.

All-State Rules and Regulations are part of the All-State Entry form and are to be signed by each student, parent, director and principal involved.

Rules and Regulations for LMEA All-State:

1. Teachers are required to screen students who are discipline problems and not allow them to audition.
2. Students are expected to follow their school’s rules while at LMEA All-State.
3. Students must be present and on time for registration, all rehearsals, and any other scheduled All-State events.
4. Students failing to adhere to their LMEA All-State schedules or the rules and regulations are subject to dismissal.
5. Students are responsible for their personal equipment and instruments, including any school instruments or other items checked out to them. LMEA will not assume responsibility for lost, damaged or stolen equipment or instruments.
6. Any student who participates in any type of vandalism will be subject to immediate dismissal. The student and the school will be held responsible for damages.
7. Any student in possession of prescription drugs without a doctor’s prescription, any illegal drugs or other illegal substances, including alcoholic beverages, or who consumes any of these will be subject to immediate dismissal. The parent, director, and administrator will be notified.
8. Students’ teachers are required to be current LMEA members and to register for and be present at the All-State event and Professional Development Conference to ensure students are supervised/chaperoned when not in rehearsals or another scheduled All-State activity.
9. Students and parents are hereby notified that LMEA’s authority and responsibility extends until a student is released to return home.

Consequences and procedures related to the violation of any rules:

1. The student’s principal, director and parents will be immediately notified of any rule violation.
2. A disciplinary committee consisting of the Executive Director, the LMEA President, and the Band, Orchestra, Vocal, Guitar or Jazz Ensemble Chairperson (as pertinent) shall review any disciplinary problems before dismissal from the All-State group is recommended.
3. Any student dismissed (sent home) from an All-State event will be prohibited from participating in any LMEA event for one (1) full year starting from the time of the dismissal.
4. Any school organization whose student (or students) must be dismissed from an LMEA All-State event will be placed on a one-year probation. If a student is dismissed within the probation period, that school organization will be prohibited from participating in LMEA All-State events the following year.
5. Any infraction and subsequent dismissal will be referred to the LMEA Executive Board for resolution and clarification.